Transaction Coordination · MA & NH

From contract
to close,
handled.

A boutique transaction coordinator for real estate agents who'd rather be selling than chasing signatures. You keep the relationships — I keep the deal on track.

Est. Massachusetts + New Hampshire Buyer & Seller side
A deal, tracked · contract → close Coordinated in real time
Day 0
Offer accepted
Intro email + timeline out to all parties
Day 3
P&S signed
Agreement circulated, EMD instructions sent
Day 10
Inspection
Dates tracked, addendums prepared
Day 21
Financing
Lender follow-up, status updates to client
Day 30
Closing
Docs to office, schedule confirmed
01 — What we do
Behind-the-scenes support,
from listing to closing.

Prime Transactions manages the intricate details of every deal so real estate professionals across Massachusetts and New Hampshire can focus on clients and growth.

From drafting and submitting offers to managing deadlines and coordinating every party involved, the behind-the-scenes work is handled — so you can deliver exceptional service and close more deals with confidence.

02 — The essentials

Service
overview

Coordination that streamlines the real estate process from contract to close.

  1. iAdministrative tasks
  2. iiDocument management
  3. iiiCommunication between parties
  4. ivEnsuring deadlines are met
  5. vPaperwork that's accurate and compliant
  6. viEveryone stays informed, start to finish
03 — Why it pays off

Benefits of hiring
a transaction coordinator

01

Document management

Organize, review and securely store all transaction paperwork, so everything's complete and accurate.

02

Deadline tracking

Monitor critical dates and milestones to keep transactions on schedule and avoid costly delays.

03

Communication

Clear, consistent updates among agents, attorneys and lenders — less confusion, more transparency.

04

Efficiency & cost savings

Reduce administrative workload and overhead, freeing agents to focus on relationships and growth.

05

Compliance & risk

Every document and process meets requirements — minimizing errors and protecting all parties.

06

Scalability

Handle multiple transactions at once, adapting smoothly to your business needs and growth.

The case for a TC

Why hire a
transaction
coordinator?

A.

More deals, less admin. Coordinators handle the administrative load so agents can focus on client relationships and sales — increasing productivity and deal volume.

B.

Fewer costly mistakes. Expert oversight means paperwork is accurate and deadlines are met, reducing the risk of errors and delays that derail closings.

C.

Organized and compliant. Every step from contract to closing is overseen and documented, with all parties kept informed throughout.

D.

Room to grow. With the details handled, agents close more deals, boost business growth, and give their clients a noticeably better experience.

04 — Buying & Selling

Buying Side

  • Send intro email with timeline of important dates to agents, attorneys & lender
  • Track date for home inspection (if needed)
  • Coordinate and circulate P&S agreement
  • Send EMD instructions to client/s
  • Financing follow-up with the lender
  • Create / send commission statement
  • Coordinate closing schedule
  • Prepare closing documents and send to corporate/office
*Prepare addendums and extensions as needed

Selling Side

  • Send intro email with timeline of important dates
  • Send EMD instructions to buying side
  • Coordinate and circulate P&S agreement
  • Financing follow-up with the lender
  • Create / send commission statement
  • Coordinate closing schedule
  • Prepare closing documents and send to corporate/office
  • Collect review from client/s
*Prepare addendums and extensions as needed
05 — Beyond the basics

Other services

Offer management

  • Prepare offer documents
  • Send to agent for approval / revisions
  • Send for client signatures
  • Prepare offer cover
  • Prepare signed offer documents
  • Send offer package to the listing agent
  • Follow up on offer acceptance / rejection

Listing management

  • Prepare listing documents
  • Send to agent for approval / revisions
  • Send for client signatures
  • Create MLS listing
  • Attach required documents to MLS
  • Add photos / virtual tour
  • Post open house
  • Add showing instructions

Basic social media

  • Create IG / FB posts related to the transaction
06 — Extra hands

Virtual assistant services

Include, but not limited to:

Email management

Sort & organize inbox

Data analysis

Track & report from available resources

Calendar management

Manage & set appointments

Content creation

Flyers, reels, documents

Leads management

Regular follow-up, tracking & reporting

May Allen, founder of Prime Transactions
The founder

Meet May Allen

With a passion for organization and a deep understanding of the real estate process, Prime Transactions was founded to help agents streamline their workflow and close deals with confidence. The work is reliable, detail-oriented, and built to make every transaction seamless.

— Prime Transactions, by May Allen
07 — In their words

Testimonials

5.0 · 19 Google reviews

See what agents have to say about working with Prime Transactions.

Google ★★★★★

May Allen is excellent! Very professional, efficient and reliable! I cannot recommend May Allen highly enough! Her attention to detail and organizational skills make my real estate transactions seamless. From the initial paperwork to the…

A Ana Riffel
Local Guide · 2 months ago
Google ★★★★★

Really happy with the help May provided. She was easy to communicate with, answered all my questions, and kept everything moving along without any issues. Whenever something came up, she was quick to respond and always seemed to know…

E Ethan Clark
3 months ago
Google ★★★★★

As a realtor, I had the pleasure of working with May Allen, and I couldn't be more impressed with her efficiency and professionalism. She consistently sent documents in a timely manner, ensuring everything was handled smoothly throughout the transaction. Her attention to detail and proactive approach made the process seamless.

C Carolina Peralta
9 months ago
Google ★★★★★

May Allen truly embodies reliability and trustworthiness. She is always providing her clients with accurate information and polished professionalism. Grateful for all the help she gives me in my real estate transactions and excited for many more successful closings ahead.

D Daynner Morfa
9 months ago
Google ★★★★★

Working with May Allen has been a great experience. She is dependable, detail-oriented, and always willing to go the extra mile. Her help with listings, client follow-ups, and daily admin tasks has taken a huge weight off my shoulders and…

Z Zolgalys Sanchez
Local Guide · 9 months ago
Google ★★★★★

May has been my VA and TC for four years, and she has been amazing. Whether I have one transaction in a month or seven happening at the same time, having a TC like May is the best. She keeps everything organized, follows up on every detail,…

L Luisita Pumphrey
Local Guide · 4 months ago
Google ★★★★★

May Allen is an exceptional transaction coordinator who consistently goes above and beyond. Her attention to detail, organization, and proactive communication kept the transaction on track at every stage. She handled timelines, paperwork,…

E Eridania Reyes
9 months ago
Google ★★★★★

May Allen is a great VA. Very responsive, knowledgeable, knows what to do in the real estate world with files, extensions and full TC work. I highly recommend her.

B Betty Camilo-Correa
Local Guide · 9 months ago
Google ★★★★★

May Allen has truly been a godsend. With my busy work schedule and occasional delays in responding, she has consistently been there to save the day. She stays on top of every aspect of the transaction and responds to every text and email in…

J Johanny Ulloa
9 months ago
Google ★★★★★

May Allen is a highly experienced Transaction Coordinator who truly understands the full real estate transaction process, from start to finish. Her support, organization, and expertise make a huge difference in our daily work as Realtors.…

P Pamella Mahnic
9 months ago
Google ★★★★★

May Allen is amazing to work with. She is on top of every email and anticipates the needs of the realtors. If an extension is needed, she is ready. If an amendment is needed, she is one step ahead. She makes the closing process so smooth.

Y Yansi Morales
9 months ago
Google ★★★★★

May is an absolute rockstar Transaction Coordinator. She is organized, responsive, and always one step ahead, which makes even the most complex transactions feel manageable. Her attention to detail, follow-ups, and constant communication…

J Jenka Valdez
9 months ago
Google ★★★★★

May Allen has been a core part of my real estate business since 2022, and I could not be more grateful for her support. Since she began working with me as a transaction coordinator, she has handled every deal with exceptional organization,…

S Satcha Vargas
10 months ago
Google ★★★★★

The best in the business for TC and Admin work! Thank you May for all you do for me and my clients. HIGHLY RECOMMEND A TRY!!!

R Rafael 'Rey' Reyes
Local Guide · 9 months ago
Google ★★★★★

I would like to express my sincere appreciation for the excellent work done May Allen. From the very beginning, she proved to be extremely efficient and professional at every stage of the transaction process. Her deep knowledge of the…

B Brenda Rivas
1 day ago
Google ★★★★★

Working with May has been a great experience. She's professional, helpful, and always responsive. She makes everything easy and is always willing to help. Highly recommend her!

J Josue Soriano
6 days ago
Google ★★★★★

Best TC I have ever used, 100% recommended!!

N Nilson Mata
6 days ago
Google ★★★★★

I've had the pleasure of working with May as the transaction coordinator on several of my transactions, and she has been exceptional every time. She's detail-oriented, organized, responsive, and always on top of deadlines. She keeps…

L Luisa Ospina
6 days ago
Google ★★★★★

May has been an amazing Transaction Coordinator to work with. She is extremely professional, organized, and always on top of every detail throughout the transaction. Her communication and timing are excellent, and her work ethic…

A Alfredo Tejada
6 days ago
08 — Let's talk

Get in touch

Tell me about your next transaction — I'll take it from contract to close.