May Allen is excellent! Very professional, efficient and reliable! I cannot recommend May Allen highly enough! Her attention to detail and organizational skills make my real estate transactions seamless. From the initial paperwork to the…
from listing to closing.
Prime Transactions manages the intricate details of every deal so real estate professionals across Massachusetts and New Hampshire can focus on clients and growth.
From drafting and submitting offers to managing deadlines and coordinating every party involved, the behind-the-scenes work is handled — so you can deliver exceptional service and close more deals with confidence.
Service
overview
Coordination that streamlines the real estate process from contract to close.
- iAdministrative tasks
- iiDocument management
- iiiCommunication between parties
- ivEnsuring deadlines are met
- vPaperwork that's accurate and compliant
- viEveryone stays informed, start to finish
Benefits of hiring
a transaction coordinator
Document management
Organize, review and securely store all transaction paperwork, so everything's complete and accurate.
Deadline tracking
Monitor critical dates and milestones to keep transactions on schedule and avoid costly delays.
Communication
Clear, consistent updates among agents, attorneys and lenders — less confusion, more transparency.
Efficiency & cost savings
Reduce administrative workload and overhead, freeing agents to focus on relationships and growth.
Compliance & risk
Every document and process meets requirements — minimizing errors and protecting all parties.
Scalability
Handle multiple transactions at once, adapting smoothly to your business needs and growth.
Why hire a
transaction
coordinator?
More deals, less admin. Coordinators handle the administrative load so agents can focus on client relationships and sales — increasing productivity and deal volume.
Fewer costly mistakes. Expert oversight means paperwork is accurate and deadlines are met, reducing the risk of errors and delays that derail closings.
Organized and compliant. Every step from contract to closing is overseen and documented, with all parties kept informed throughout.
Room to grow. With the details handled, agents close more deals, boost business growth, and give their clients a noticeably better experience.
Buying Side
- Send intro email with timeline of important dates to agents, attorneys & lender
- Track date for home inspection (if needed)
- Coordinate and circulate P&S agreement
- Send EMD instructions to client/s
- Financing follow-up with the lender
- Create / send commission statement
- Coordinate closing schedule
- Prepare closing documents and send to corporate/office
Selling Side
- Send intro email with timeline of important dates
- Send EMD instructions to buying side
- Coordinate and circulate P&S agreement
- Financing follow-up with the lender
- Create / send commission statement
- Coordinate closing schedule
- Prepare closing documents and send to corporate/office
- Collect review from client/s
Other services
Offer management
- Prepare offer documents
- Send to agent for approval / revisions
- Send for client signatures
- Prepare offer cover
- Prepare signed offer documents
- Send offer package to the listing agent
- Follow up on offer acceptance / rejection
Listing management
- Prepare listing documents
- Send to agent for approval / revisions
- Send for client signatures
- Create MLS listing
- Attach required documents to MLS
- Add photos / virtual tour
- Post open house
- Add showing instructions
Basic social media
- Create IG / FB posts related to the transaction
Virtual assistant services
Include, but not limited to:
Email management
Sort & organize inbox
Data analysis
Track & report from available resources
Calendar management
Manage & set appointments
Content creation
Flyers, reels, documents
Leads management
Regular follow-up, tracking & reporting
Meet May Allen
With a passion for organization and a deep understanding of the real estate process, Prime Transactions was founded to help agents streamline their workflow and close deals with confidence. The work is reliable, detail-oriented, and built to make every transaction seamless.
Testimonials
See what agents have to say about working with Prime Transactions.
Get in touch
Tell me about your next transaction — I'll take it from contract to close.